Bookkeeping for E-Commerce & Online Sellers

We reconcile every channel and payout back to gross sales. Each Shopify, Amazon, and marketplace settlement is broken into the sales, the platform and processing fees, the refunds, and the reserve movements that make it up, then matched to the deposit that lands in your bank. We use A2X to map Shopify and Amazon settlements into your accounting file, and connect Stripe and other processors so their payouts reconcile the same way. The result is revenue that ties to what you sold, fees you can finally see, and a bank balance that agrees to the books every month.

We account for inventory as the asset it is and move it to cost of goods sold as it actually sells, so your gross margin is real in every period. Landed cost, including freight and duties, is built into unit cost where it matters, and we tie inventory on the books to your counts so shrinkage and discrepancies surface instead of hiding. With product-level cost in place you can see which SKUs make money and which quietly drain it, and your taxable income reflects real profit rather than the timing of your last purchase order.

We track your sales by state so you can see where you are approaching or have crossed an economic nexus threshold before it becomes a liability, not after. Marketplace-facilitated sales, where Amazon or a marketplace already collects and remits, are separated from the sales that remain your responsibility, so you register and file where you actually owe and nowhere you do not. When it is time to register in a state, your records already show what you owe and from when, so the conversation is routine rather than a scramble.

We run your books on QuickBooks Online or Xero on a monthly cycle. Every transaction is categorized against a chart of accounts built for an online seller, every bank, credit card, and processor account is reconciled to the statement, and payroll from your provider is booked correctly. Channel settlements flow in through A2X so sales, fees, and refunds land in the right accounts automatically. You get a profit and loss statement, balance sheet, and cash flow summary on the same date every month, with a short note on anything that moved and one batched question list instead of a drip of emails.

We break out selling fees so every category is its own visible line: marketplace commissions, Stripe and processor fees, fulfillment and storage, ad spend, and the refunds and chargebacks that come back against sales. That turns the true cost of selling on Shopify versus Amazon versus a marketplace into a number you can compare, so you can price for it, decide which channels are worth the fees, and stop losing margin to costs you could not previously see.

We keep accrual-clean, channel-reconciled records with inventory on the balance sheet and real COGS in the P&L, which is what a lender underwriting against your stock or an investor pricing your growth expects to see. Gross margin, contribution by channel, and inventory turns are already in a form the other side will accept, so when you go to finance a purchase order, open a line of credit, or raise a round, your bookkeeping supports the deal instead of stalling it. The same practice that handles technical accounting for venture-backed and public companies stands behind the numbers.

The work is done in QuickBooks Online or Xero, read-only bank feeds, and connections to your sales and payment stack, including Shopify, Amazon, Stripe, and A2X for channel reconciliation, plus a shared inbox for anything else we need. You get a fixed monthly delivery date, a standing way to reach us, video calls when a conversation beats an email, and a CPA who answers within one business day. You also get a CPA-led team at a flat monthly price a solo bookkeeper cannot match on depth, keeping your books to the standard the rest of our practice works to.